Indiana Law Firm Modernizes Production with VMware Private Cloud

• Industry: Legal Services 
• Employees: 50–100 
• HQ Location: Indiana 

About the Client 

An Indiana-based law firm specializing in environmental law, insurance coverage, and complex business litigation. The firm relies on stable, secure infrastructure to support attorneys, staff, and sensitive client data. It had an existing OTAVA Cloud footprint prior to this engagement. 

The Challenge 

Aging production hardware created a strategic decision for the firm: invest in another on-premises refresh or use the opportunity to modernize. At the same time, cyber insurance requirements added urgency, requiring the organization to act within a compressed timeframe while minimizing disruption to day-to-day legal operations. 

Key challenges included: 

• Aging hardware: Production infrastructure was reaching a point where the firm needed to determine its next long-term approach 
• Cyber insurance requirements: The environment needed to support requirements associated with maintaining the firm’s cyber insurance coverage 
• Migration complexity: Production workloads needed to move to the cloud while minimizing disruption to attorneys, staff, and client work 
• Cloud expansion: The firm wanted to build on its existing OTAVA footprint rather than introduce unnecessary infrastructure complexity 

The Solution 

Rather than replacing aging hardware with more of the same, OTAVA migrated the firm’s production environment into OTAVA VMware Private Cloud, building on an established relationship and providing a path away from another on-premises hardware refresh. 

The engagement included: 

• VMware Private Cloud migration: Production workloads moved from aging on-premises infrastructure into a secure, managed OTAVA cloud environment 
• Cloud infrastructure modernization: Provided a more sustainable infrastructure model without requiring another physical hardware investment 
• Compressed timeline execution: Supported the migration within a time-sensitive implementation window while minimizing operational disruption 
• Microsoft 365 licensing: Continued Microsoft licensing support as part of the firm’s broader relationship with OTAVA 
• SQL licensing: Supported production workload requirements associated with the move into the new cloud environment 
• Expanded cloud partnership: Built on the firm’s existing OTAVA footprint by extending its cloud strategy to production workloads 

The Results 

By moving production into OTAVA VMware Private Cloud, the firm modernized its infrastructure strategy while addressing both operational and business requirements. 

• Production infrastructure modernized: The firm transitioned production workloads away from aging on-premises hardware and into a managed VMware Private Cloud environment 
• Hardware refresh avoided: The organization shifted away from another physical infrastructure investment in favor of a cloud-based approach 
• Data protection posture strengthened: The new environment provided a stronger foundation for protecting production workloads 
• Cyber insurance requirements supported: The migration helped the firm address infrastructure requirements associated with its cyber insurance coverage 
• Time-sensitive migration supported: OTAVA helped the firm move forward within a compressed implementation window while minimizing disruption 
• Existing partnership accelerated modernization: With an established OTAVA cloud footprint already in place, the firm could extend its existing strategy to production rather than introduce another provider or infrastructure model 

The result was more than a hardware replacement. By using aging infrastructure as a catalyst for modernization, the firm expanded its cloud strategy, reduced reliance on on-premises hardware, and established a stronger foundation for future infrastructure needs.